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Constitution 2016

1st March 2016

The British Association of Dental Therapists Constitution 1st March 2016

1. NAME The name of the Association shall be: – ‘British Association of Dental Therapists’.

 

2. OBJECTIVE
a] To promote the interests and wellbeing of Dental Therapists.
b] To promote co-operation and to provide a channel of communication between the members of the Association.
c] To promote the study and advancement of knowledge in the field of work carried out by Dental Therapists.
d] To liaise with other professional bodies. e] To encourage the promotion of oral health in the community.

 

3. MEMBERSHIP
a] Full Membership shall be available, on payment of the subscription to those persons holding a Dental Therapy Qualification.
b] Student membership shall be available free to student dental therapists [ See 5, b]. A payment is required after the first year to continue membership.
c] Reduced membership will be available for qualified dental therapists who are no longer on the GDC roll [ See 5 d]
d] Associate membership will be available to all members of the dental team for the same fee as full membership. Associate members will not have voting rights and cannot be member of council.

 

4. EXCLUSION FROM MEMBERSHIP
The Council shall exclude from membership any members of the Association:
a] Whose names have been erased from the Roll of Dental Therapists kept by the General Dental Council following disciplinary proceedings.
b] Whose conduct the Council considers detrimental to the Association.
c] Whose subscriptions are not paid, providing that the Council shall give them notice of their impending exclusion, which shall not operate until a further twenty-eight-day period has expired.

 

5. SUBSCRIPTIONS
a] The annual subscriptions for full membership shall be no less than £80.00.
b] The student subscription will be free for the duration of the training period.
c] Newly qualified Dental Therapists are eligible for reduced subscription fees for the first year of membership to the British Association of Dental Therapists due to current sponsorship.
d] Qualified Dental Therapists who are no longer enrolled with the General Dental Council will be eligible for a 50% reduction in the subscription fees (apart from Dental Therapists who have been excluded from membership- See 4). They will be eligible for associate membership and as such will have no vote.
e] The Honorary positions are exempt from payment of subscriptions.
f] Members are now eligible for rolling membership. Membership renewal will be on the anniversary date of the individual joining the association and if not paid within 28 days after this date then members will be notified in writing of their non-membership status.
g] In the event of the Association ceasing to exist all its assets shall be transferred to charities nominated by the outgoing Council. These charities will be for the advancement of medicine.


6. HONORARY MEMBERS
a] A member of the dental profession or other person whom the Association wishes to honour. Those 
who are nominated should: · Be wholly sympathetic with Dental Therapists and wish to see the role of Therapists in the dental team promoted in the future. · Be prepared to represent the views of the BADT at all times. · Keep the BADT Council informed of issues concerning Therapists. Be prepared to meet the officers of the BADT at least once a year.
b] The term of office for an Honorary member shall be 3 years and be reviewed annually at the AGM. Should any Honorary member not comply with the constitution requirements he/she can at the discretion of the council be asked to resign.

 

7. APPOINTMENTS OF HONORARY MEMBERS
a] Nominations shall be considered for approval following a recommendation by the Council, or a signed recommendation(s) submitted by 5 members to be submitted for council approval.
b] Appointments shall be made at the Annual General Meeting and must be approved by not less than two thirds of those members present.
c] Nominations for Honorary members must be in the hands of the secretary not less than 30 days before the appointed day of the Annual General Meeting.

 

8. COUNCIL
a] The council shall consist of the officers [ See 10,a), b), c), ] one regional representative from each region [ see 10, d ] and a maximum of two ordinary council members [ see 10,b) ] also Editorial Panel Member ( See 10 e) , Training and Education representative ( See 10 f) , National Conference Co-ordinator (See 10 g), Trade Liaison (see 10h) and Website Officer (see 10i).
b] The function of the council shall be to control the affairs of the association and to carry out the wishes of the members as expressed by resolution at the General Meetings of the Association.
c] The council shall meet at least twice a year. Further meetings of the council may be convened by the secretary at the request of any or all of the following; — (a) Any two officers (b) Any three members of the council.
d] Notice shall be given to all council members in writing not less than 21 days of all council meetings.
e] Any items to be included in the Agenda of Council Meetings must be received by the Secretary at least 14 days before the day appointed for such meeting, and at least 7 days before the day appointed for such meeting the Secretary shall send a copy of the Agenda to each member.
f] The council shall have the power to co-opt members as deemed necessary. They may only attend council meetings by invitation from two members of council. Co-opted members will not have a vote in council.
g] The Council shall have the power to appoint other committees as and when necessary. The sole power of these committees is to report back to the Council.
h] If a vacancy occurs on the Council, the Council is empowered to fill the vacancy for the remainder of its current year of office. A region shall have the right to fill the position of Regional representative by means of a by-election.
i] A quorum for a Council Meeting shall be five Council members and two Officers.
j] If a council member is considered by other members of council not to be acting in the best interests of BADT then council have the right to terminate that members position on council, following a discussion at a council meeting with that member invited.
k]. All members of the council shall be required to sign and adhere to the Code of Conduct (See app. 1.)

 

9. OFFICERS
a] The officers of the Association shall be President, Chairman of Council, Secretary and Treasurer. b] The president will promote BADT and act as a figurehead of the association will also preside at 
the National Conference of the Association.
c] The Chairman of Council shall chair at all Council meetings, chair the AGM, will see that the general policy of the Council is carried out and attend to all BADT business.
d] The Secretary shall attend to the organisation of the Associations activities and shall be responsible for the association’s correspondence, the keeping of minute books and shall present a report at the Annual General Meeting.
e] The Treasurer shall keep the accounts of the association and present the financial report and certified accounts to the Annual General Meeting.
f] The President shall serve a maximum of four consecutive years, with a President elect being appointed for the final year. Nominees shall come from Council Members.
g] The Chairman of Council shall serve a maximum of four consecutive years, with a Chairman elect being appointed for the final year. Nominees shall come from Council Members.
h] The Secretary of Council shall serve a maximum of four consecutive years, with a Secretary elect being appointed for the final year. Nominees shall come from Council Members.
i] The Treasurer shall serve a minimum of two years and a maximum of ten consecutive years with a Treasurer elect being appointed for the final year. Nominees shall come from Council Members.

If there are no nominations from within council, the secretary will contact members and ask for nominations from within membership.

 

10. ELECTIONS
a] The Officers of the Association shall be elected by subscribing members of the Association at the Annual General Meeting. If in the event, there is more than one nomination for a post then a secret ballot will be held of all subscribing members at the Annual General Meeting. Officers are eligible for re-election from year to year for a maximum term of office.
b] Nominations for the Officers, ordinary Council Members must be proposed and seconded in writing and received by the Secretary not less than 21 days before the day appointed for the Annual General Meeting.
c] If an officer’s post becomes vacant before the Annual General Meeting the council have the power to elect a member of council until the next Annual General Meeting.
d] Regional Representatives shall be elected annually by their region. This post may be shared but only one member may attend council meetings at any one time.
e] The Editorial Panel Member shall be nominated from the membership and shall be elected by subscribing members of the Association at the Annual General Meeting. This post is eligible for re-election from year to year for a maximum of four consecutive years.
f] The Training and Education representative shall be nominated from Council {nominees should have a knowledge of education and training}, if there are no nominations from Council then membership will be invited to nominate. All nominations shall be considered and elected by subscribing members of the Association at the Annual General Meeting. This post is eligible for re- election from year to year with a maximum of four consecutive years.
g] The National Conference Co-Ordinator shall be nominated from Council and shall be elected by subscribing members of the Association at the Annual General Meeting. This post is eligible for re-election from year to year for a maximum of four consecutive years.
h] The Trade Liaison Officer shall be nominated from council and shall be elected by subscribing members of the Association at the Annual General Meeting. This post is eligible for re-election from year to year for a maximum of four consecutive years.
i] The Website Officer shall be nominated from membership and shall be elected by subscribing members of the Association at the Annual General Meeting. This post is eligible for re-election from year to year for a maximum of four consecutive years.

 

11. REGIONS
a] Members of the association are also members of their local region.
b] Each Region shall be managed by at least two members one of whom shall be Regional Representative, and one the treasurer. They should be elected annually by the regional members.
c] Each Region must hold at least a minimum of one meeting a year.
d] At each Regional Meeting the Regional representative shall report on recent council proceedings of the Council.
e] Regional Representatives must submit photocopies of an official statement of their Regional Accounts to the Treasurer on 31st March each year.
f] The Regional Representative must ensure that all Regional funds be in the name of BADT and all financial transactions have two signatories.

 

12. EXECUTIVE COMMITTEES
a] An Executive Committee may be appointed to carry out business of the Association in the intervals between full council meetings; and to delegate tasks to sub-groups as deemed necessary. At all times they will act in the general policy principles laid down by the constitution.
b] The Executive Committee shall report to the appointed officer and receive endorsement for all its actions.

 

13. OTHER COMMITTEES
a] Other Committees may be appointed to carry out business of the Association under the direction of council.
b] Other Committees shall report to the council and receive the approval for all their actions.
c] Other Committees shall consist of at least one Officer and three council members.

 

14. ANNUAL GENERAL MEETINGS
a] The Annual General Meeting shall be held each calendar year and only fully paid up members may attend.
b] No meeting shall take place longer than eighteen months after the preceding meeting.
c] Notice shall be given to members not less than twenty eight days prior to such a meeting.
d] Any items to be included in the Agenda of the Annual General Meeting must be received by the Secretary at least 14 days before the day appointed for such a meeting.
e] At least seven days before the day appointed for such a meeting the Secretary shall send a copy of the Agenda to each member.
f] A quorum for the AGM shall be 12 subscribing members to include two officers.

 

15. EXTRAORDINARY GENERAL MEETING
a] The Council may call an Extraordinary General Meeting by giving fourteen days’ notice to all members.
b] Any ten members by signed application(s) stating the reason thereof shall be entitled to require the Council to call an Extraordinary General Meeting.
c] No other business shall be discussed at an Extraordinary General Meeting other than that for which it has been convened. d] A quorum of at least 12 subscribing members including two Officers must be present before business can be transacted.

 

16. RESOLUTIONS
Ordinary resolutions

a] Any member may submit ordinary resolutions to the Annual General Meeting but they must be in the hand of the Secretary in writing at least 14 days prior to the meeting.
b] Ordinary resolutions shall not be proceeded with in the absence of the members in whose name they stand, unless they have given their written consent and signified to the Secretary that it is to be presented by some other member, or it be business which in the opinion of the Chairman of the Meeting the Association must transact at the meeting.
c] Ordinary resolutions shall be passed by a simple majority of those members present and voting at the meeting. Extraordinary resolutions
d] Shall be passed by a majority of not less than two thirds of the members present and voting at the meeting provided that:- Any member attending and voting on the resolution may require that a postal vote of all members be held in which event the resolution shall be carried if two thirds of the votes received are in its favour.

 

17. ACCOUNTS
a] The accounts of the Association prepared by the Treasurer shall be certified annually and made available to all members attending the Annual General Meeting or on request.
b] A professional accountant shall be appointed by Council.

 

18. AMENDMENTS
a] The Constitution shall be amended at an Annual General Meeting or an Extraordinary General Meeting.
b] 12 subscribing full members and 2 officers of those present and voting is required to effect a change in the Constitution.

 

19. INTERPRETATION
In the event of a dispute as to the interpretation of any part of the Constitution, the decision of the Council shall be final.